2020 Annual meeting

3-5 February, Matiu/Somes Island, Wellington

Snow and Ice Research Group (SIRG), the New Zealand Branch of the International Glaciological Society, will have its annual workshop on Matiu/Somes Island 3-5 February 2020.

Matiu/Somes Island is a scientific and historic reserve in Wellington Harbour and a short ferry ride from the central city. The workshop will be held in the Caretakers Cottage conference centre.

Please see below for details concerning registration, accommodation, and an indicative workshop itinerary.

For all enquiries please contact: 2020sirg@gmail.com

Matiu/Somes Island in Wellington harbour (Photo S. Eaves)

Key dates for the workshop

Friday Jan 17th: Registration and abstract submission deadline.

Mon Jan 31st: Final schedule and abstracts released electronically. If you would like a printed copy, please print it yourself.

Mon 3rd Feb – Wed 5th Feb 2020: SIRG-NZ workshop will be held at Matiu/Somes Island, Wellington. The workshop will start at 2 pm on Monday 3rd Feb (depart Queen’s Wharf) and finish 11:20 am Wednesday 5th Feb (arrive back at Queen’s Wharf).

Registration

Registration fees have been set at $150 for professional participants and is free for students. The zero student fee is due to the generous and ongoing support of our sponsors. Please note that payment for alternate accommodation is not covered by this fee. If you are not able to stay on the island we also offer a day fee of $100 (because of the timing of the ferries, this only works for Tuesday Feb 4th).

Receipts will be issued on the first day of the conference. Please let us know if you require a receipt before then, and an address to send it to.

Please register at [LINK COMING SOON] before 15 January 2020. You will require a title for your talk, whether you want to camp or stay in a house, and a credit card. All food will be vegetarian, but other dietary requirements can be accommodated.

Please email your abstract (using the template below) to 2020sirg@gmail.com.

Accommodation, Food, and Transport

Food, accommodation on the island (two nights), and ferry tickets will be provided for all registered participants. Please note that accommodation on the island is in two houses with shared bunkrooms, or camping. While it is possible to arrange accommodation in the city, please note that the first ferry arrives at the island at 10:30 am, and the last ferry leaves at 3:15 pm, meaning that it would only be feasible to participate in part of the second day. Matiu/Somes Island is predator-free, and your bags will be checked on arrival in the Whare Kiore for unwanted stowaways.

We expect that participants will make their own way to Wellington. There are public transport options from the interisland ferry and airport to get to the Wellington Harbour ferry at Queens Wharf (http://eastbywest.co.nz/).

We expect to travel as a group on the 2 pm ferry from Queen’s Wharf to Matiu/Somes Island, on Monday Feb 3rd, and take the 10:55 am ferry from Matiu/Somes Island to Queens Wharf (arriving 11:20 am) on Wednesday Feb 5th. Note that the ferry can be subject to delays or cancellation due to weather, so please make some provision for this in booking onward travel.

The field trip this year is the island itself. You can explore the fascinating historic and cultural history of the island, and enjoy the native wildlife and walking tracks (the giant weta hotel is a highlight!).

Registration will include (1) a return ferry ticket, (2) accommodation on the island in the form of bunk rooms and nearby camping, and (3) meals/refreshments during the workshop. Please note daily ferry travel is limited, therefore please get in contact to disuss options if you wish to consider alternative (city-side) accommodation.

Conference programme and activities

Depending on the number of participants we expect oral presentations to be given 15-minute time allocations (including questions).

Monday, Feb 3

2 pm Ferry from Wellington to Matiu/Somes Island (please arrange your own lunch prior)

3-5 pm Welcome and talks

5-7 pm Dinner – SIRG members to help with dinner preparation and clean-up

7 pm – Pitch tents, explore the island

Tuesday, Feb 4

7-8 am Breakfast – Self-service and help with clean-up

8:30-4pm Full day of talks with breaks (lunch 12-1pm). Please help with lunch preparation and clean up

5-7 pm Dinner – SIRG members to help with dinner preparation and clean-up

7 pm – Explore the island

Wednesday, Feb 5

7-8 am Breakfast – Self-service and help with clean-up

8-9 am Pack-up and clean up – all pitch in please

10 am Ferry to Wellington